Government of Ontario: Ministry of Culture

Annual Survey of Public Libraries

Public Libraries Act, R.S.O. 1990, C.P. 44

Period for which this survey applies:

Fiscal Year, April 1, 2008 to March 31, 2009 or October 1, 2007 to September 30, 2008
Calendar Year, January 1 to December 31, 2008

Section A GENERAL INFORMATION

A1.0 Library Identification

A1.1 Legal Name of Library

A1.2 Library Mailing Address
A1.21 City / Town ON
A1.22 Postal Code
A1.3 Library Street Address (if different from mailing address)
A1.4 Library Web Site Address

A2.0 Current Library CEO

A2.1 First Name
A2.1 Last Name

A2.2 Telephone

A2.3 Fax

A2.4 E-mail Address

A3.0 Contact person for information on this survey(if Library CEO is not Contact Person)

A3.1 First Name
A3.1 Last Name

A3.2 Telephone

A3.3 Fax

A3.4 E-mail Address

A4.0 Ontario Library Service (OLS) Region (check appropriate box)

A4.1 Ontario Library Service – North (OLS-N)
A4.2 Southern Ontario Library Service (SOLS)
A4.3 Toronto

A5.0 Type of Library Service (check appropriate box)

A5.1 Public or Union Library
A5.2 First Nations Library
A5.3 County, county cooperative or regional municipality library
A5.4 LSB Library
A5.5 No. of Active Library Cardholders
No.

Section B FINANCIAL INFORMATION

B1.0 Net Balance brought forward from previous year

B1.1 Surplus B1.2 Deficit B1.3 Nil
Amount $

B2.0 Operating Revenues

B2.1 Provincial Operating Funding (e.g. public library operating grant or First Nations band operating grant, and pay equity funding)
$ Amount
B2.2 Local Operating Grant (e.g. municipal library operating funding)
$ Amount

B2.3 Contract Revenue (funds from other municipalities, LSBs or First Nations that contract for library services)
Specify name of contracting organization and amount received from each.

1. Name 1. $ Amount
2. Name 2. $ Amount
3. Name 3. $ Amount
4. Name 4. $ Amount
5. Name 5. $ Amount
6. Name 6. $ Amount

B2.4 Project Grants (provincial, federal or other project funding, e.g. LSDF, CAP, ServiceOntario, First Nations Salary Supplement, student employment project grants, etc.)
$ Amount
B2.5 Donations (monies donated by outside bodies, e.g. Friends Groups, Trust Funds, etc.)
$ Amount
B2.6 Self-generated Revenue (e.g. fines, fees, sales/fundraising, room rentals, café revenue, etc.)
$ Amount
B2.7 Debt Services and Reserve Fund Revenues
$ Amount

B2.8 Other (Specify any other source of funds not included above and indicate the amount received from each funding source listed, e.g. Connectivity)

1. Source 1. $ Amount
2. Source 2. $ Amount
3. Source 3. $ Amount
4. Source 4. $ Amount
5. Source 5. $ Amount

B2.9 Total Operating Revenues
$ Amount

B3.0 Capital Revenues (funds for land, building construction/renovation, furniture or new automated systems)

B3.1 Provincial       $ Amount
B3.2 Federal          $ Amount
B3.3 Local             $ Amount

B3.4 Other (Specify any other source of funds not included above and indicate the amount received from each funding source listed)

1. Source 1. $ Amount
2. Source 2. $ Amount

B3.5 Total Capital Revenues $ Amount

B4.0 Operating Expenditures

B4.1 Materials Expenditures

B4.11 General (Include all physical items that are not electronic, e.g. books, periodicals, videotapes, etc.)
$ Amount
B4.12 Electronic (e.g. CD ROMs, electronic subscriptions and other databases, DVD’s, e-resources.)
$ Amount

B4.2 Staffing (Total funds spent on all staff, including benefits.)
$ Amount
B4.3 Staff Training (Total funds spent on staff training, including travel and accommodation.)
$ Amount
B4.4 Facilities/Utilities (Costs related to library facility operation, e.g. insurance, rent, lighting, maintenance, etc.)
$ Amount

B4.5 Telecommunication costs:

B4.51 Telephone and Fax
$ Amount
B4.52 Dedicated Internet Connectivity Costs (e.g. wireless, ISDN dedicated lines.)
$ Amount

B4.6 Computer Services (Total spent on computer equipment and related expenses, e.g. Computer maintenance contracts, new automated systems, etc.)
$ Amount
B4.7 Debt Charges and Transfers to Reserve Funds
$ Amount
B4.8 Funds returned to government sources
$ Amount

B4.9 Contract payments made to library boards for library services
(Specify the library board(s) and amount given to each board)

1. Board 1. $ Amount
2. Board 2. $ Amount
3. Board 3. $ Amount

B4.10 Other (Specify all other expenditures not reported above and indicate the amount spent for each expenditure listed )
$ Amount
B5.0 Total Operating Expenditures
$ Amount
B6.0 Total Capital Expenditures (funds expended on land, building construction/renovation or furniture)
$ Amount

**Section C LIBRARY SYSTEM HOLDINGS**
	English Language	French Language	Other Languages
C1.0 Reference
C1.1 Titles Held	C1.0 Reference, C1.1 Titles Held, English Language	C1.0 Reference, C1.1 Titles Held, French Language	C1.0 Reference, C1.1 Titles Held, Other Languages
C1.2 Volumes Held	C1.0 Reference, C1.2 Volumes Held, English Language	C1.0 Reference, C1.2 Volumes Held, French Language	C1.0 Reference, C1.2 Volumes Held, Other Languages
C1.3 Electronic Resources
C1.31 No. of Databases	C1.0 Reference, C1.3 Electronic Resources, C1.31 No. of Databases, English Language	C1.0 Reference, C1.3 Electronic Resources, C1.31 No. of Databases, French Language	C1.0 Reference, C1.3 Electronic Resources, C1.31 No. of Databases, Other Languages
C1.32 No. of CD ROM Titles	C1.0 Reference, C1.3 Electronic Resources, C1.32 No. of CD ROM Titles, English Language	C1.0 Reference, C1.3 Electronic Resources, C1.32 No. of CD ROM Titles, French Language	C1.0 Reference, C1.3 Electronic Resources, C1.32 No. of CD ROM Titles, Other Languages
C1.33 No. of copies of CD ROMs	C1.0 Reference, C1.3 Electronic Resources, C1.33 No. of copies of CD ROMs, English Language	C1.0 Reference, C1.3 Electronic Resources, C1.33 No. of copies of CD ROMs, French Language	C1.0 Reference, C1.3 Electronic Resources, C1.33 No. of copies of CD ROMs, Other Languages
C2.0 Circulating
C2.1 Titles Held	C2.0 Circulating, C2.1 Titles Held, English Language	C2.0 Circulating, C2.1 Titles Held, French Language	C2.0 Circulating, C2.1 Titles Held, Other Languages
C2.2 Volumes Held	C2.0 Circulating, C2.2 Volumes Held, English Language	C2.0 Circulating, C2.2 Volumes Held, French Language	C2.0 Circulating, C2.2 Volumes Held, Other Languages
C2.3 Electronic Resources
C2.31 No. of CD ROM Titles	C2.0 Circulating, C2.3 Electronic Resources, C2.31 No. of CD ROM Titles, English Language	C2.0 Circulating, C2.3 Electronic Resources, C2.31 No. of CD ROM Titles, French Language	C2.0 Circulating, C2.3 Electronic Resources, C2.31 No. of CD ROM Titles, Other Languages
C2.32 No. of copies of CD ROMs	C2.0 Circulating, C2.3 Electronic Resources, C2.32 No. of copies of CD ROMs, English Language	C2.0 Circulating, C2.3 Electronic Resources, C2.32 No. of copies of CD ROMs, French Language	C2.0 Circulating, C2.3 Electronic Resources, C2.32 No. of copies of CD ROMs, Other Languages
C2.33 No. of copies of E-resources, including E-books	C2.0 Circulating, C2.3 Electronic Resources, C2.33 No. of copies of E-resources, including E-books, English Language	C2.0 Circulating, C2.3 Electronic Resources, C2.33 No. of copies of E-resources, including E-books, French Language	C2.0 Circulating, C2.3 Electronic Resources, C2.33 No. of copies of E-resources, including E-books, Other Languages
C2.34 No. of titles of E-resources, including E-books	C2.0 Circulating, C2.3 Electronic Resources, C2.34 No. of titles of E-resources, including E-books, English Language	C2.0 Circulating, C2.3 Electronic Resources, C2.34 No. of titles of E-resources, including E-books, French Language	C2.0 Circulating, C2.3 Electronic Resources, C2.34 No. of titles of E-resources, including E-books, Other Languages
C3.0 Periodicals
C3.1 Titles Held	C3.0 Periodicals, C3.1 Titles Held, English Language	C3.0 Periodicals, C3.1 Titles Held, French Language	C3.0 Periodicals, C3.1 Titles Held, Other Languages
C3.2 Electronic Resources
C3.21 No. of Database Subscriptions	C3.0 Periodicals, C3.3 Electronic Resources, C3.21 No. of Database Subscriptions, English Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.21 No. of Database Subscriptions, French Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.21 No. of Database Subscriptions, Other Languages
C3.22 No. of CD ROM Titles	C3.0 Periodicals, C3.3 Electronic Resources, C3.22 No. of CD ROM Titles, English Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.22 No. of CD ROM Titles, French Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.22 No. of CD ROM Titles, Other Languages
C3.23 No. of Copies of CD ROMs	C3.0 Periodicals, C3.3 Electronic Resources, C3.23 No. of Copies of CD ROMs, English Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.23 No. of Copies of CD ROMs, French Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.23 No. of Copies of CD ROMs, Other Languages
C3.24 No. of individual electronic periodicals titles	C3.0 Periodicals, C3.3 Electronic Resources, C3.24 No. of individual electronic periodicals titles , English Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.24 No. of individual electronic periodicals titles , French Language	C3.0 Periodicals, C3.3 Electronic Resources, C3.24 No. of individual electronic periodicals titles , Other Languages

Section D LIBRARY SYSTEM STAFFING

D1.0 How many hours per week in your library constitutes a full time position (must be at least 32.5 hours)?

**D1.1 Full Time Staff** (i.e. staff working 35 plus hours per week or full time equivalent (e.g. 32.5))
Job Class	No. of People
D1.11 Librarians	Job Class, D1.11 Librarians, No. of People
D1.12 Library Technicians	Job Class, D1.12 Library Technicians, No. of People
D1.13 EXCEL Graduates	Job Class, D1.13 EXCEL Graduates, No. of People
D1.14 Other staff	Job Class, D1.14 Other staff, No. of People
D1.15 Volunteers	Job Class, D1.15 Volunteers, No. of People

**D1.2 Part Time Staff** (i.e. staff working less than 35 hours or full time equivalent (e.g. 32.5))
Job Class	No. of People	Total hours worked per week for each job class
D1.21 Librarians	Job Class, D1.21 Librarians, No. of People	Job Class, D1.21 Librarians, Total hours worked per week for each job class
D1.22 Library Technicians	Job Class, D1.22 Library Technicians, No. of People	Job Class, D1.22 Library Technicians, Total hours worked per week for each job class
D1.23 EXCEL Graduates	Job Class, D1.23 EXCEL Graduates, No. of People	Job Class, D1.23 EXCEL Graduates, Total hours worked per week for each job class
D1.24 Other staff	Job Class, D1.24 Other staff, No. of People	Job Class, D1.24 Other staff, Total hours worked per week for each job class
D1.25 Volunteers	Job Class, D1.25 Volunteers, No. of People	Job Class, D1.25 Volunteers, Total hours worked per week for each job class

Section E LIBRARY SYSTEM FACILITIES

E1.0 Public Access Workstations

E1.1 Total No. of public access workstations available in your library

Of the total number given above, state how many :

E1.11 Provide Internet Access
E1.12 Provide OPAC Access
E1.13 Provide CD ROM Access

E2.0 Library Automation and Connectivity

Does your library have an automated catalogue system?

E2.1 Yes E2.2 No (if “Yes”, specify system used)

E2.3 Does your library provide wireless Internet connection

Yes No

**E3.0 Facilities and Hours of Operation (all service points)**
	No. of Service Points	Total Weekly hours of operation for all service points
E3.1 Main Library	E3.1 Main Library, No. of Service Points	E3.1 Main Library, Total Weekly hours of operation for all service points
E3.2 Branches open 12 hours per week or more	E3.2 Branches open 12 hours per week or more, No. of Service Points	E3.2 Branches open 12 hours per week or more, Total Weekly hours of operation for all service points
E3.3 Branches open less than 12 hours per week	E3.3 Branches open less than 12 hours per week, No. of Service Points	E3.3 Branches open less than 12 hours per week, Total Weekly hours of operation for all service points
E3.4 Bookmobile stop locations	E3.4 Bookmobile stop locations, No. of Service Points	E3.4 Bookmobile stop locations, Total Weekly hours of operation for all service points
E3.5 Deposit Stations (refer to criteria)	E3.5 Deposit Stations (refer to criteria), No. of Service Points	E3.5 Deposit Stations (refer to criteria), Total Weekly hours of operation for all service points
E3.6 No. of bookmobiles owned by your library board	E3.6 No. of bookmobiles owned by your library board, No. of Service Points

Section F LIBRARY SYSTEM ACTIVITIES

F1.0 Total Annual Circulation (Actual Annual Direct Circulation)

F2.0 Annual Programs

F2.1 No. of programs held annually
Total
F2.2 Annual program attendance
Total

F3.0 Annual Inter-Library Loan Activity (ILLO)

F3.1 ILLO Traffic

F3.11 No. of items borrowed
Total
F3.12 No. of items lent
Total

F3.2 ILLO Request Activity

F3.21 No. of requests made to other libraries
Total
F3.22 No. of requests received from other libraries
Total

Section G LIBRARY SYSTEM ACTIVITIES
G1.0 Typical Week Data

G1.1 Circulation
G1.11 Total circulation of all library materials

G1.2 In Library Materials Use
G1.21 Total In Library Materials Use

G1.3 Electronic Information Resources and Wireless Use

G1.31 No. of people using library workstations
Total
G1.32 No. of times electronic databases are accessed by library users
Total
G1.33 No. of people using public library wireless connection
Total

G1.4 Reference

G1.41 No. of standard reference transactions
Total
G1.42 No. of electronic reference transactions
Total

G1.5 Library Visits

G1.51 No. of visits to the library made in person
Total
G1.52 No. of electronic visits to the library
Total

Section H CERTIFICATION
Operating Public Library Board only

This annual report is filed by the undersigned pursuant to Section 20, Public Libraries Act, R.S.O. 1990, C.P. 44 for the fiscal year

Commencing
and ending

Legal Name of Library Board

Signature of Chief Executive Officer

The Board during the reporting period herewith, accepts the above report, certifies its essential accuracy and transmits it to the Ministry of Culture in accordance with the above statute and consents to the release of the information contained in the report pursuant to subsection 17(3) of the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, chapter F.31, as amended.

Signature of Secretary

Print Name of Secretary

Date

Signature of Chairperson

Print Name of Chairperson

Date

Public Library established by a Local Services Board or a First Nations Band

This annual report is filed by the undersigned pursuant to the Public Libraries Act, R.S.O. 1990, C.P. 44 for the fiscal year

Commencing
and ending

Legal Name of Local Services Board or First Nations Band

Signature of Authorized Official

The Local Services Board or First Nations Band during the reporting period herewith, accepts the above report, certifies its essential accuracy and transmits it to the Ministry of Culture in accordance with the above statute and consents to the release of the information contained in the report pursuant to subsection 17(3) of the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, chapter F.31, as amended.

Signature of Authorized Official

Print Name of Authorized Official

Date

Please submit two (2) signed copies of the Annual Survey of Public Libraries to:
Programs and Services Branch
Ministry of Culture
400 University Avenue, 4^th Floor
Toronto ON M7A 2R9